Type – Hard coded with “Payment”.
Method – Payment method
Date – Date for the payment.
Print Receipt – Check if a payment receipt is required to print or email
Transaction – The assumed GL transaction number. If another transaction is posted after this number is assigned, then the transaction will be given the next available number.
Post automatically – If checked then the journal entry will be posted without the user editing it. If un-checked then the user will be given the opportunity to edit it before posting. The ability to edit the posting is a user security setting in Users/General
Reference – Usually the customers check number or if paid by credit card the user can enter Mastercard or Visa.
Memo – A memo can be added for this payment.
Terms Code – The terms code that was used for the amount
Terms Description – The terms description that was used for the amount
Balance – The balance of the transaction
Pay Amount – User can override this and the invoice will get partially paid have the payment linked to the amount.
Discount Amount – The discount amount. This is calculated by the terms but can be edited before posting.
Discount % – The discount % being offered.
Give Discount – Check to give the discount. Amounts that fall within terms will automatically be checked but user can override.
Total – The amount being paid. It is the sum of the transactions selected for payment.