Functionality of the Purchase Order header record:
- (1) Users need to know what was Issued since that is what was sent to the Vendor and that is what is needed to print on the Purchase Order form.
- (2) Then as users are Receiving product, they need to know the value of what they just received. The Purchase Order value now starts at 0.00 after it has been Issued. If they do want to know what the Total Purchase Order value is then they can click the Totals by Ordered Qty button. It displays the Issued amounts.
- (3) For users that receive partial shipments, the PO total shows the amount being Received each time, since it starts each session at 0.00 until they click the Receive button at the top.
- (4) When they are ready to enter a Vendor Invoice then they click the Invoice button and the Purchase Order transfers the Received to Date value (Accrued Amount) to the Invoice screen. This amount can also be seen on the Purchase Order List.