After creating an Accounts Payable invoice, including the transaction Reference value and the amount, you can access the Job tab to enter the job and account values.
You can enter one or more job and account lines for a single Accounts Payable invoice. Distributed amounts are without taxes, and the total of all line amounts cannot exceed the invoice pre-tax amount, though it can be less if the invoice is not solely for job-related expenses.
When all job lines have been added, posting the invoice will update the Hours and Expense values for Job and Account summary Actual amounts, and a transaction entry for each line.
Job Account – To add a new job allocation, click the in the blank row for this column to reveal the job/account finder. Select the desired job/account value.
Name – Job Account name for identification.
Date – The date for the Job allocation.
Hours – Expense Hours to allocate as time spent on this job account.
Expense – Expense amount to allocate to this job account.
Memo – Optional text description that will be available to see on the job Entries screen.
Foreign Expense – The Expense amount calculated in the currency of the vendor, when a currency other than base was used.
Currency – Currency of the transaction. A blank value means that the base currency was used.