Void Transaction ― Allows the user to void payments and reverse other accounts payable transactions. Purchases cannot be Voided regardless of this option selection. Choices are:
- No
- Yes – Keep Original date
- Yes – Modify date
View A/P Communications ― Allows the user to view records on the Communications grid for the vendor.
Edit A/P Communications ― Allows the user to add or edit records on the Communications grid for the vendor.
Export A/P Communications ― Allows the user to export the contents of the Communications grid for the vendor to an external file.
Access Accounts Payable ― Allows the user to open the Accounts Payable module.
Export Accounts Payable ― Allows the user to export the contents of the Accounts Payable module grid to an external file.
Create Entry ― Allows the user to create new Accounts Payable transactions.
View Closed ― Allows the user to include completed accounts payable transactions by clicking the Show All button. If not enabled then only Open transactions may be seen for processing.
Override Hold ― Allows the user to assign or remove the Hold statuses of Accounts Payable transactions.
Print Cheques ― When creating a payment transactions, the Print selection list will include the Check form type. If not enabled, only the Remittance form type is available.
Unlink Transactions ― Allows the user to unlink transactions and remove their applied status, typically invoices and payments.
View Aging Balances ― Allows the user to display the aging balance columns on the Accounts Payable module grid.
View Invoice ― Allows the user to view the source purchase order associated with the selected invoice.
View Transaction ― Allows the user to view the Ledger transaction created when the highlighted transaction was posted.
Add Batch ― Allows the user to create a group of payments to apply to outstanding accounts payable transactions.
Edit Batch ― Allows the user to edit the details in an Open batch of payments, otherwise the batch details are viewable only.
Delete Batch ― Allows the user to delete an Open batch of payments. Closed batches cannot be deleted.
Post Batch ― Allows the user to post an Open batch of payments.
Modify GL Transaction – Allows the user to modify the GL transaction account or amounts as part of the posting process. If amounts are changed, the entry still requires debits to equal credits. An arrow appears next to the Post button to select Post and Review GL. Some information such as the Accounts Payable control account cannot be modified.
Modify GL Transaction by Default – The Post button is changed to Post and Review GL. An arrow appears next to this button to select Post, without the ability to change Ledger accounts or amounts.