Video Instruction Processing Payroll Timecards
Timecard batch list
This list shows a list of timecard batches for each date. The totals of all the amounts in each of the timecards are shown here.
Export – A filtered list of the batch totals can be exported to Excel or csv
Add – To add a batch of timecards
Edit – Edit a batch of timecards
Delete – Delete a batch of timecards. Can only be deleted if they are not posted.
Print – Print selected of all batches of timecards
Timecard Batch Edit
Within a batch is a list of one or more employees being paid, with a Payroll Date selected for the pay period and accounting. Highlighting an employee shows their timecard codes, benefits and deductions for this batch, below the batch employee list.
Some of the data like tax, EI and CPP can be edited from this grid for Unposted timecards. As an employee is added to the batch their withholdings, deductions and benefits are automatically calculated. When amounts of pay are added they are re-calculated.
Open Employee – Will open the highlighted employee for editing and viewing.
Add Timecards – Timecards can be added to the batch by payroll department, pay period or all eligible employees.
Post Timecards – Choose to Post timecards for either just the selected employees or the entire batch.
Void Timecards – Void selected timecards previously posted, and generates a new GL transaction to reverse the amounts.
Export EFT – Exports the amounts and banking info to CPA1464 (aka005) file for uploading to a bank for direct deposit.
View Transaction – Views the GL transaction for the selected employee timecard.
Change Pay Periods – Will update the period for all employees in the batch to the one entered here.
Show UDF – If User Defined Fields are configured for timecards, This screen contains this information.
Payroll Date – Date of this batch of timecards
Employee – The highlighted employee’s code and name.
Add Pay – A drop-down list of all timecard entry codes assigned to the highlighted employee, to select from and add the code to the list. You can also select from any timecard code by clicking in the blank row below the last code in the list.