Warehouses are associated with inventory item storage and transactions including purchasing and sales. When the option to use Multiple Warehouses has been enabled in Company Setup, you may create additional warehouse records in order to separate inventory item quantity and specify which is used for each transaction. If this option is not enabled, only a single warehouse record with code 00 is available for use. You can open the list of warehouses from the top Inventory menu.
Code – An alphanumeric code up to 6 characters for this warehouse
Description – The description of this warehouse which is displayed on lookup screens and printed on purchase orders and other reports.
Status – Each warehouse can be set with a status to control availability for selection and visibility:
- Active – The standard setting to allow orders and transactions to be posted for inventory stored at this warehouse.
- Hold – Attempting to post an order or transaction that involves inventory at this location will be prevented. Warehouses on Hold remain visible and can be selected for saving orders and transactions but not posting.
- Inactive – Attempting to post an order or transaction that involves inventory at this location will be prevented. Warehouses on Hold are hidden on lists, but can be entered manually for saving orders and transactions. Additionally, if the User Setting to Show Inactive Inventory is disabled, all inventory items stored at this location are also hidden from lists, even if the inventory record is marked as Active.
Address – The address of this warehouse which is available to print on purchase orders and other reports.
When emailing purchase orders, this email address will be available to select as a recipient and identified as Shipping Main.
Contacts – Additional or alternate contact information for this warehouse.
When emailing purchase orders, each address will be available to select as a recipient and identified from the defined Contact Type.
Sales Taxes – Define the default tax codes that will be used on Purchase Orders assigned to this warehouse, if purchases are taxable for here. These codes will be ignored on purchase orders if the vendor has the Billing option ‘Use billing address taxes on purchase order’ enabled.
Communications – Any number of notes can be added to the warehouse.
User Defined – User defined fields can be added to track and/or print information not already included, and can be displayed as columns on the list grid.
When creating a new warehouse record, you can optionally choose to copy all inventory items from a selected warehouse, saving you time in having to configure available inventory at the new warehouse.
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