Type – Hard coded with “Payment”.

Customer – If done from inside AR for an existing customer this will be the customer’s code and it is not editable.

Date – Date for the payment.

Terms – Grayed out for payments

Transaction – The assumed GL transaction number. If another transaction is posted after this number is assigned, then the transaction will be given the next available number.

Reference – Usually the customers check number or if paid by credit card the user can enter Mastercard or Visa.

Bank Account – Selects the back account for this payment. Uses the default account set in Company Settings/Special Accounts.

Memo – A memo can be added for this payment.

Post automatically – If checked then the journal entry will be posted without the user editing it. If un-checked then the user will be given the opportunity to edit it before posting. The ability to edit the posting is a user security setting in Users/General

Total – The amount being paid. It is the sum of the transactions selected for payment, but the user can override the total and the partial payment will be applied..

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