Type – Hard coded with ‘Payment.
Vendor – If done from inside AP for an existing vendor, this will be the vendors code and it is not editable.
Date – Date for the payment that will be printed on the cheque
Check no. – The cheque number. This field is alpha numeric so if the payment is done electronically the user can enter something like ‘Online’ or ‘EFT’
Transaction – The assumed GL transaction number. If another transaction is posted after this number is assigned, then the transaction will be given the next available number.
Reference – Grayed out for payments.
Terms – Grayed out for payments
Bank Account – Select the back account for this payment. Uses the default account set in Company Settings/Special Accounts.
Memo – A memo can be added for this payment.
Print Check – Each vendor has a field for if a printed check is used for them, however the user can override this. If selected, a check will be printed using the check number displayed. The user can override the check number and then next time a check is printed it will use the next one after the edited number.
Post automatically – If checked then the journal entry will be posted without the user editing it. If un-checked then the user will be given the opportunity to edit it before posting. The ability to edit the posting is a user security setting in Users/General.