Type – Hard coded with ‘Payment.
Vendor – If done from inside AP for an existing vendor, this will be the vendors code and it is not editable.
Date – Date for the payment that will be printed on the cheque
Print Check – Each vendor has a field for if a printed check is used for them, however the user can override this. If selected, a check will be printed using the check number displayed.
Cheque no. – The cheque number. This field is alpha numeric so if the payment is done electronically the user can enter something like ‘Online’ or ‘EFT’Transaction – The assumed GL transaction number. If another transaction is posted after this number is assigned, then the transaction will be given the next available number.
Post automatically – If checked then the journal entry will be posted without the user editing it. If un-checked then the user will be given the opportunity to edit it before posting. The ability to edit the posting is a user security setting in Users/General
Payment Account – Select the back account for this payment. Uses the default account set in Company Settings/Special Accounts.
Memo – A memo can be added for this payment.
Transaction Number – The GL transaction number from the amount of the AP transaction.
Terms Code – The terms code that was used for the amount
Terms Description – The terms description that was used for the amount
Balance – The balance of the transaction
Pay Amount – User can override this and the invoice will get partially paid have the payment linked to the amount.
Discount Amount – The discount amount. This is calculated by the terms but can be edited before posting.
Discount % – The discount % being offered.
Take Discount – Check to give the discount. Amounts that fall within terms will automatically be checked but user can override.
Total – The amount being paid. It is the sum of the transactions selected for payment.