Accounts Payable Entry
Type – AP entry can be one of 4 types.
- Vendor Credit
- Vendor Debit
Vendor – Select a vendor to post to.
Date – The date for the transaction.
Reference no. – Usually the vendors invoice number.
Purchase no. – Manually entered PO number
Transaction no. – The assumed GL transaction number. If another transaction is posted after this number is assigned, then the transaction will be given the next available number.
Terms – The terms given for this invoice.
Due Date – The due date for this invoice that is automatically calculated based on the terms selected above.
Expense Account – The default GL account that was set for this vendor.
Memo – The user can enter a memo for this entry.
Tax1 – Tax 1 for this transaction that is automatically calculated based on how taxes are set for this vendor.
Tax2 – Tax 2 for this transaction that is automatically calculated based on how taxes are set for this vendor.
Subtotal – Total before taxes.
Total – Total of the entry including taxes.