Timecard Entry Codes

When paying employees through timecards, you need to define the various ways that employees can be compensated, using Timecard Entry Codes. The list of Timecard entry codes can be opened from the top Payroll menu -> Timecard Entry Codes.

Add or edit a code to configure hours, amounts, accounting and tax consideration.

Code – The code assigned for the Entry Code
Description – A description for the code
Pay Type – This type determines the rules applied to the pay

• Salary – All withholdings charged
• Regular – All withholdings charged
• Overtime – No vacation pay in Alberta and Manitoba
• Commission – All withholdings charged however the annual amount goes in box 42 on T4
• Vacation – Vacation pay release
• Advance – No vacation pay
• Sick – All withholdings charged
• Premium – All withholdings charged
• Other – No vacation pay
• Bonus or retroactive pay increase – When added to a timecard along with regular pay, the tax on the bonus is annualized.
• Statutory Holiday – All withholdings charged
• Blank Pay Type – User define which of the withholdings are applied (see note below)
  

!Note – If the withholding type is incorrectly set then the proper taxes etc will not be charged and the employer may be responsible to pay them at year end.

Rules – Which withholdings are applied to a timecard entry code
Hours – Default number of hours
Rate – Default rate of pay
Amount – Amount if not paid by the hour
Account – The GL account the pay will post to

!Note – If the timecard is an Irregular pay, Spire follows the CRA irregular/bonus pay deductions for CPP, EI and tax regardless of what Rules are set on the Timecard Entry Code. These fields can be edited as required if the Irregular pay is a correction and not a bonus pay.