The PO Footer contains total amounts for weight, freight, duty, discount and taxes.
Weight – The total weight of the items on the purchase order. It is calculated from the extended weight of all items on the PO, but you can override this value if required.
Landed Costs
Landed costs can be added to a purchase order when receiving, either through the Vendor Freight value or the Landed Freight and Duty amounts.
Vendor Freight – The shipping charge that this vendor will include on their invoice. If “Include vendor freight in landed cost” is on in Company Settings/Purchase Order then this cost will get included in the cost of the items received. If this setting is not on, then the freight amount will get posted to the freight expense account defined in Company Settings – Special Accounts when the invoice is posted.
Landed Freight – The estimated freight that gets charged by a third-party vendor that gets included in the cost of the items received. The amount is calculated from the sum of all freight amounts on item details. This field is only editable if at least one item of the Issued PO has received quantity entered. When you enter the amount to the landed freight field, you get prompted for how the freight should be distributed to each PO line. The choices are Quantity, Weight or Cost. You could then edit each line of the PO after this distribution, if required. This total amount will be posted to the Accrued Freight Charges account configured in Company Settings – Special Accounts when the PO Receipt is posted.
Landed Duty – The estimated duty that gets charged by a third-party vendor that gets included in the cost of the items received. The amount is calculated from the sum of all duty amounts on item details. This field is only editable if at least one item of the Issued PO has received quantity entered. When you enter the amount to the landed duty field, you get prompted for how the duty should be distributed to each PO line. The choices are Quantity, Weight or Cost. You could then edit each line of the PO after this distribution, if required. This total amount will be posted to the Accrued Duty & Brokerages account configured in Company Settings – Special Accounts when the PO Receipt is posted.
Discount – Enter a percentage value to calculate a reduction of the PO amount. The discount is based on the pre-tax total amount, after any discount amounts on individual lines are determined.
Subtotal – The sum of all items and freight, less discounts and before tax.
Tax 1 – 4 – Total tax for each of up to 4 jurisdictions assigned to the order from the Sales Taxes tab.
Total – Grand total of the order, in the currency of the vendor. If the currency is something other than base currency, the exchange rate is also displayed here.
The purchase order creation date, time and user initials, and the last modified date, time and user initials are also displayed for reference.