When an ROE is required, choose Records of Employment from the Payroll top menu.
A screen opens with a list of previously produced Records of Employment.
When an ROE has been remitted, it can no longer be edited or deleted. The remit date is displayed, and the ROE will remain for future viewing.
Click either the Plus toolbar button to start a new blank ROE, or the Terminate Employee toolbar button to open a list of employees to terminate – highlight the employee(s) and choose Terminate Selected or Terminate All to generate ROEs for these employees on this list.
Edit any unremitted ROE on the list to add all required data. Information that can be added automatically from Spire payroll will already be populated.
ROE Header and General Tab
Once the ROE has been opened for editing, it cannot be saved without the required information. This includes
- Last day for which paid
- Final Pay Period ending date
- Expected date of recall (if returning)
- Reason for issuing ROE – Separation Code
ROE Insurables Tab
These items will be added automatically but should be reviewed. If the employee was not paid hourly the insurable hours will be estimated and can be edited for accuracy.
- Insurable amounts
- Insurable hours – Can be updated by selecting several periods and clicking the “Update Hours For Selected Periods”
ROE Other Tab
Exporting the Record of employment
Once the editing has been completed on the ROE it can be exported so that it can be imported into ROE Web
Save the file to your computer and follow the ROE Web instructions for uploading and submitting the ROE. Remember to mark ROE’s as remitted in Spire once you are sure the ROE Web submission is complete and correct.