Segment structure is used to define how many segments are used within Ledger accounts and the length of each.
You can have up to 4 segments with specified lengths and labels, with an overall account length not exceeding 24 characters. You can also decide if each segment contains only numbers, only letters or a combination of both. Segments may be used as either a Location and Profit Center, designated from the General tab.
If more than one account segment has been defined, the codes tab is the place to enter the possible values for the additional segments, to use within account numbers. If a segment is assigned to either a Location or Profit Center, these values are also able to be selected within sales and purchase order entry.
From the segment title drop-down field at the top right of the screen, choose the segment that you wish to update, to display the list of defined values for this segment. You can add new values with a code and description for the segment of your choice.
The groups section is used to decide the name and description of each Ledger pre-defined group number.
Groups cannot be added or deleted, only edited.
Name – Displayed as the description when this group is assigned to a Ledger Account.
Account Type – One of Asset, Liability, Revenue or Expense. Generally this would not be changed from the pre-created value. The Account Type displays with the group on the Account Details tab.
The Alias and remaining settings are used when printing Financial Statement reports, for the account group title and report formatting.
The Subgroups section is used for consolidating particular accounts on selected Ledger reports.
Each subgroup is assigned to a Group code, and when assigned to a Ledger account, the subgroup Name will also be displayed. You should only assign subgroups to accounts with a matching group code.
Suppress Accounts – Enable this option to combine all accounts using this subgroup as a single consolidated line on reports. When the report is printed, you may choose the ‘Show Details’ option to ignore this ‘Suppress Accounts’ setting and print all accounts individually, without having to first edit these subgroups to remove suppression.